Working hours account
Description
The working time account is used to enter and keep track of daily working times, absences (e.g. sick, holiday, school), as well as an employee's annual holiday entitlements.
For an employee, absence times and holiday entitlements can generally be maintained; if the employee is also a working time recorder, then the daily attendance times can also be recorded: via a time recording terminal or - if forgotten there - can also be subsequently maintained here in the working time account.
In the working time account, the yearly and monthly balances are displayed for the various working times and/or absences and, in the case of working time record ers, weekly and daily balances are also displayed.
Functionality
Input window
This window is used to maintain working time accounts. You can select a working time account in different ways:
- Enter the desired personnel number in the "Employee" field and confirm with RETURN.
- Press the "..." button to open the selection window .
- Enter the surname or part of the surname of the desired employee in the "Name" field.
- Confirm with RETURN in the "Name" field without input and select the employee via drop-down menu.
- Here, even in the case of multiple hits, the corresponding employee can be selected after entering a surname.
- If the employee is also a working time recorder, their identification for the time recording terminal can be entered in the card number field.
| Menu item | Description |
|---|---|
| Edit | - |
| : Accounting for absences | After selecting this menu item, an input screen appears which can be used to enter the planned working time per day in the working time account for a freely selectable period of the personnel calendar and a "to date" within this period. The target working time is determined via the working time model assigned to the employee. For past days (all days before "today") an error log is output if - for a given target working time - neither an actual working time nor an absence time is entered. |
| : Open annual holiday account | With this selection you branch to the application for opening annual holiday accounts |
| Symbol | Description |
|---|---|
 | Save |
 | Person |
 | Employees |
 | Show report |
| Field | Description | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Employees | |||||||||||
| : Employees | Selection of the employee by entering his personnel number | ||||||||||
| : Name | Selection of the employee by entering the last name of the employee | ||||||||||
| : card number | Selection of the employee by entering the (flexitime, access control, ...) badge number of the employee | ||||||||||
| Attendance times | |||||||||||
| : Period of time | Select the period for which you want to list the working hours of the previously selected employee. You can enter a specific date (e.g. 1.3.2023), a from-to date (e.g. 1.3.2023-15.3.2023) , a month (e.g. June 2023) or a year (e.g. 2023) as the period. | ||||||||||
| Absences | |||||||||||
| : Last absenteeism accounting | Output of the date when the absenteeism accounting was last carried out. | ||||||||||
| : list | List of the existing absences | ||||||||||
| : Edit absenteeism | - | ||||||||||
| : : Periodic date | By activating the checkbox, the date fields are hidden and the weekday selection appears. | ||||||||||
| : : Date | Select the start date of the absence. | ||||||||||
| : : Type of absence | Select the type of absence (e.g. leave, sickness, maternity leave, etc.). Attention | ||||||||||
| : : until date | Select the end date of the absence. This field appears only if the type of absence allows a duration of more than one day. | ||||||||||
| : : Weekdays | The weekday selection only appears if the checkbox "Periodic date" is set. | ||||||||||
| : : Duration | Specify the duration of the absence in hours. This field appears only if the absence type allows a duration in hours. | ||||||||||
| :: Comment | Insert a comment about the absence. | ||||||||||
| Holiday entitlement | |||||||||||
| : year | Selection for which year the leave account is to be displayed. | ||||||||||
| : Leave account | - | ||||||||||
| : : Carry over from previous year | Unused leave days of the previous year. | ||||||||||
| : : Entitlement in the selected year | Entitlement of leave days in the selected year. | ||||||||||
| : : Severely disabled | Insert entitlement to additional days of leave for severely disabled persons. | ||||||||||
| : : Special leave | Enter granted special leave. This must already be entered here as a recognised entitlement when the employee applies for or notifies the leave to which he is entitled. If the absence time "special leave" is then recorded, this will be deducted from the total leave entitlement - i.e. including the special leave. If the special leave is not entered here, then "too many" days of leave are deducted from the employee's entitlement. | ||||||||||
| : : : Text | Enter the reason for the special leave. | ||||||||||
| : : Total | Total leave days for the selected year. | ||||||||||
| : : Requested for selected year. | Number of requested days of leave in the selected year. | ||||||||||
| : : : Taken | Number of days of leave taken in the selected year. | ||||||||||
| : : : per | Date on which the days of leave taken were entered. | ||||||||||
| : : Not applied for | Days of leave not applied for in the selected year. | ||||||||||
| : Educational leave | - | ||||||||||
| : : carry over from previous year | Unused leave days of the previous year. | ||||||||||
| : : Entitlement in the selected year | Entitlement of leave days in the selected year. | ||||||||||
| : : Total | Total days of leave for the selected year. | ||||||||||
| : : Requested for selected year. | Number of requested days of leave in the selected year. | ||||||||||
| : : : Taken | Number of days of leave taken in the selected year. | ||||||||||
| : : : per | Date on which the days of leave taken were entered. | ||||||||||
| : : Not applied for | Days of leave not applied for in the selected year. | ||||||||||
| Annual and monthly balances | |||||||||||
| years | List of annual working time accounts. The column values are total values of the monthly values displayed in the lower list. By selecting an annual account, the monthly accounts of the selected year are displayed in the list below. After selecting a line, the following context menu can be called up by right-clicking:
| ||||||||||
| Months | List of monthly working times. After selecting a line, the following context menu can be called up using the right mouse button:
| ||||||||||
| Working time bookings | - | ||||||||||
| : list | List of working time bookings | ||||||||||
| : Edit working time bookings | - | ||||||||||
| : : date | Date of the working time booking | ||||||||||
| : : operation | Selection of the operation of the working time booking | ||||||||||
| : : time | Time of the working time booking | ||||||||||
| : : comment | Comment on the working time booking | ||||||||||
| button | Description |
|---|---|
| ... | Open the selection window . |
 | Open the calendar . |
| Delete absence time | Delete selected absence time. |
| Copy missing time | The absence times recorded for an employee can be copied to the working time accounts of other employees (see here). Thus, for example, generally valid company holidays can be copied from one employee to all other employees. |
| New absence | Enter a new absence time. |
| Book absence time | Book the entered absence time. |
Copy absences
In this window, on the one hand the absences - of the currently selected employee - are specified and on the other hand the (other) employees to whom these absences are to be copied. This application helps e.g. to record company holidays, an absence that must be stored in all employees (unless it is entered in the company calendar (Locales)).
Fields
| Field | Description |
|---|---|
| : Absences from work | The absences to be copied must be dragged into this list using Drag&Drop. Individual entries can be removed from the list with the "Del" key. |
| : Employees | Per "Ins" key or the right mouse button opens a window for selecting the employees to whom the absences are to be copied. Individual or several entries can be removed from the list with the "Del" key. |
Buttons
| button | Description |
|---|---|
| Copy | The absences specified in the upper list are copied to the work time accounts of the employees specified in the lower list. Absences lasting one day are only copied to another employee if this employee has to work on that day. Absences lasting longer than one day are copied to the other employee without further checking, but the duration of the absence is determined on the basis of the days to be worked. If an error is detected when the absence times are copied to an employee (e.g. the absence time is outside the period of employment or the absence time to be copied overlaps in time with an absence time already recorded for the employee), this absence time is not copied and a corresponding error message is issued in the list of employees. |
Reports
Daily list of working hours
This report provides a daily overview of the working hours for a selected period.
In addition to the start and end of working time, the duration of breaks, the duration of working time, the duration of holidays, the duration of illness and other absences are displayed in hours. In the total time, the previously mentioned working hours and absences are summarised. In addition, the overtime of the day as well as the accumulated overtime in the month are listed. In the case of overtime payment or inclusive hours stipulated in the employment contract, these are shown in the column "Charged (hours)".
Holiday file
This report provides a yearly overview of an employee's absences, especially holiday time, in the selected year.
The upper section provides an overview of the total entitlement and use of leave and a list of sick days with and without a certificate. The middle section shows the actual annual overview in calendar form. Here the entered absences are displayed, taking into account the working time model, weekends and public holidays. In the rear part of this section the target and actual working days, the days absent due to illness, special and educational leave, holidays and vocational school are added up monthly. Below this, there is also a summation over the whole year. The lower section shows the legend to the entries in the calendar.
Related topics
Technical Documentation
Working time account module
Module name
workingTimeAccount.app
Classes
Security
In addition to restricting access rights via the class and its data fields, the module can be restricted in its use via some of the received messages.
| Message | Parameters | Function | Security |
|---|---|---|---|
| ARCHIVE_WORKTIME_TXN | |||
| DELETE_ARCHIVED_WORKTIME_TXN | |||
| EDIT_WORKTIME_ACCOUNT | NULL or working time account object | Call up the input window for working time accounts | |
| EDIT_WORKTIME_TXN | |||
| FLEXTIMER_SELECTED | |||
| LOAD_FLEXTIME_TXN | |||
| RECUPERATE_ARCHIVED_WORKTIME_TXN | |||
| SHOW_ARCHIVED_WORKTIME_TXN | |||
| WORKTIME_TXN_ARCHIVED | |||
| WORKTIME_TXN_CHANGED | |||
| WORKTIME_TXN_CREATED | |||
| WORKTIME_TXN_DELETED | |||
| WORKTIME_TXN_RECUPERATED |
| Message | Parameters | Function | Receiver module |
|---|---|---|---|
| CALCULATE_SINGLE_FLEXTIMER | |||
| EDIT_PERSON | |||
| PRINT_REPORT | Working hours list object or holiday account object | Printing a report | reporting.mod |
| SELECT_FLEXTIMER | |||
| SHOW_ARCHIVED_WORKTIME_TXN | |||
| WORKTIME_TXN_ARCHIVED | |||
| WORKTIME_TXN_CHANGED | |||
| WORKTIME_TXN_CREATED | |||
| WORKTIME_TXN_DELETED | |||
| WORKTIME_TXN_RECUPERATED |
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